Notion template for self employed Freelancers and Companies

*Completely Updated. Video at the end of the post.

I created this Notion template for self employed Freelancers and Companies with one goal, to save time and save money. The idea in mind of having a complete solution that will let me run my small business and be in control of every aspect of it.

The complete system comes with 20 databases that talk to each other with the intention to cover all the needs I have to manage clients, projects, tasks, economy and have immediate access to everything.

Notion template for self employed Freelancers and Companies

– Manage Projects per company and country
– Centralized information for the Projects
– Manage Tasks per Project
– Create automated Invoices with tax per company and country based
– Have a record of deductible expenses for IRS
– Have a complete balance between invoices, expenses and income
– Have in hand all Tax information
– Billing system to understand and know how much can I actually spend

If you work as Freelance or have a small Company and you are looking for an easy way to manage clients, projects, tasks, invoices, pay taxes and know how much money you are actually earning, this Notion templates system will help you to save hundreds of hours managing your business with automatic calculations between the related databases.

You don’t use Notion yet? Open an account, it is free!

20 Notion connected templates and databases

This are the 20 automated databases included in the Notion template for self employed Freelancers and Companies.

• Notion Dashboard
• Calendar
• Countries
• Team
• Companies
• Contacts
• Projects
• Tasks
• Invoices
• Expenses

• Deduction
• Earnings
• Balance
• Suppliers
• Collect
• Recurring Expenses
• General Events
• Birthdays
• Subscriptions
• Quotes

I will break up how everything works into pieces so it is easier to digest and understand why this Notion Template is a solution for any small or big company, freelancer, self employed, youtubers, influencers, etc…

Main Notion Dashboard for Freelancers and Companies

Main Notion Dashboard for Freelancers and Companies

This Notion Dashboard is the place to start your day, you can have any kind of information and display any of the 20 included databases in different views.

– Direct access to important external or internal links and other Notion pages.
– A quick Drop Zone for information and Reminders.
– Your local weather and a random quote from the Quotes database.
– Linked Notion views for any or all of the 20 databases.

Calendar Notion Database

Calendar Notion Database

A yearly calendar that lets you have everything organised by month.

Countries Notion Template Database

Countries Notion Template Database

This database is for covering 2 essential things.

1- Countries
2- Tax, Fiscal Retention and IRS per country

A list with all the countries you want to add using a flag icon with the TAX, Fiscal Retention (IRPF) and IRS you have to charge and pay in each country. You will need to have this information in hand to edit the formulas accordingly.

In the example you can see in Spain you have to charge 21% Tax, minus 15% Fiscal Retention and a 10% for IRS. This only works if you are in Spain, charging to another company (not person) in Spain and the same applies to all other countries.

You will need to have all this information based in your country for this setup to work as expected.

Connection: Companies
Is related to the Companies Database, so each company will use the proper IRS information when creating an invoice.

Team Notion Database

Team Notion Database

Your team to assign tasks and being able to see what are they working on.

Companies Notion Template Database

Companies Notion Template Database

The Companies database will include all the main information you will need from a company.

Company name, website, contact email, phone number, address and VAT number.

Connection: Countries, Contacts, Projects
Each company is related to a country for location and IRS information, Contacts to have the direct communication person from the company and Projects for that company.

Contacts Notion Template Database

Contacts Notion Template Database

This database will be your Address Book with all your contacts for different projects and companies. A complete CRM in Notion that is connected directly to the companies and projects that will let you get in touch with any contact and the main information for each person. Name, direct email, phone number, photo and position.

Connection: Companies, Projects
Your contacts are related to companies and projects to have always the correct person to contact.

Projects Notion Template Database

Projects Notion Template Database

The Projects database will let you manage all your personal or clients projects in an easy way. Every project has their Associated Tasks, Information Page, Type of project, related company, contact, the status and lets you manage all the information for each one of them as needed in one place with easy access.

Connection: Companies, Contacts and Tasks
Each project is related to a company a contact and tasks for the project.

Tasks Notion Template Database

Tasks Notion Template Database

This is the complete Tasks database with pending or completed tasks per Project with the assigned Due Date for each one of them.

Connection: Projects
The Tasks are related to the Projects Database so you can see and display the related Tasks for each Project.

Invoices Notion Template Database

Invoices Notion Template Database

As a freelancer sometimes managing invoices it is not easy when you work with international clients and this is what I call the fast invoicing Notion System for Freelancers.

Create Invoices per Company, just add the unitary price, the date for the invoice and everything else will be calculated automatically.

1- Add Invoice Number
2- Select Company
3- Enter Unitary Price
4- Select Date


Country, Tax by Country, Fiscal retention by Country, Total, IRS and Earned money are populated and calculated automatically.

10 seconds! You now have all the information necessary for each invoice and everything will be automatically calculated in Deduction and Earnings databases with only selecting the invoice number.

Connection: Companies, Projects
When you assign a Company and Unitary Price to an Invoice, Notion will add automatically the Country, Tax, Fiscal retention, IRS per country and your Total Earnings.

Expenses Notion Template Database

Expenses Notion Template Database

A database to have all the expenses you have by date and with the proper TAX. The idea of this database is for expenses that you can actually use for deduction when paying taxes.

Connection: Invoices
All the expenses are directly connected to the Invoices so the next database can do the magic.

Deduction Notion Template Database

Deduction Notion Template Database

This database will calculate a balance between invoices and expenses, giving you the total to pay for TAX, IRS and how much are you actually earning after taxes as an income.

Connection: Invoices, Expenses
Connected directly to invoices and Expenses to make the necessary math and know how much money you are actually earning.

Earnings Notion Template Database

Earnings Notion Template Database

This database shows the final balance with the total sum of invoices, the real earnings, a percentage for savings and how much you can actually spent in things, like beers. :)

Everything by month to know exactly how is your income going.

Connection: Invoices
It is connected to the invoices database to calculate the real money you are allowed to spend by month.

Balance Notion Database

Balance Notion Database

Calculate everything from the final earnings amount and removes the expenses to let you know exactly how much you have in your balance.

Suppliers Notion Database

Suppliers Notion Database

A list of supplier for the common and repeated ones you have expenses in.

Collect Notion Database

Collect Notion Database

Never forget when you have to collect some money. With this database you will get reminders for everything you need to collect in the next week or month.

Recurring Expenses Notion Database

Recurring Expenses Notion Database

There are some recurring expenses that are not considered subscriptions. Paying for a domain name every year, pay for your hosting monthly or any recurring expense you have. Be reminded when is the next day to pay for those expenses in any date range you need.

General Events Notion Database

General Events Notion Database

Anniversaries, Medical checks, Veterinary visits and any general event you need to be reminded for.

Birthdays Notion Database

Birthdays Notion Database

Just enter the birth date and you will get the next birthday date, years old, zodiac sign and generation. Everything calculated by formulas.

Subscriptions Notion Database

Subscriptions Notion Database

Store all your subscriptions information and display only the upcoming subscriptions to pay in the Notion Dashboard.

Quotes Notion Database

Quotes Notion Database

A Quotes database to display a random Quote each day in your main Dashboard. You can have as many quotes as you want and the formulas will make the rest.

Important Things To Know

• Notion Home Page / Notion Dashboard

The 20 databases are really specific for the needs of each person, company and country. You can create any kind of Home Page showing information in different formats and views.

– Direct access to databases
– Total income per month
– Total income per year
– Tasks per client, personal, project or combined.
– Pending or completed tasks.
– Clients Projects
– Personal Projects
– Projects by Country
– Active or inactive projects
– Frequent contacts
– Companies
– Total Expenses
– Tax to pay
– Total Savings

And you name it.

It has everything so you can create your unique Welcome Page or Dashboard to include and show exactly what you need.

• Taxes calculations
Each country taxes are different and you will need to add your own IRS percentages based in your country. All formulas are included, you only have to copy and paste them to then modify country and TAX information. You can have as many countries as you need.

Just setup and everything else is automated.

• Integration

Build any Notion dashboard you need, modify included formulas or integrate with other databases you may have.

If you need help inegrating this to another system or pages, I am available as Notion Consultant, please get in touch here.

I can help you to build any Notion dashboard you need, modify included formulas or integrate with other databases you may have.

• Affiliates
If you are interested to become an affiliate, please get in touch.

• Download Link
After purchase, you are not allowed to share your special personalised download link.

Video Overview for the dashboard and databases

Download Freelancer Notion Template


Please get in touch.

Notion Tasks and Subtasks Template

The Notion Tasks and Subtasks Template will help you organise everything you need to do for your personal or business projects and to have different views showing exactly what you need to work on next.

Notion Tasks and Subtasks Template Views

Includes ready to use multiple views that you can duplicate and add them to any page you need in your Notion setup.

Incomplete Tasks – To Do

Incomplete Tasks

This view shows the Incomplete Main Tasks, Due Date, Subtasks under each main task and the Progress of the completed Subtasks. Once all subtasks of a main tasks are completed, the main task is marked as completed automatically and disappears from the view.

When you open a Main task you will have all subtasks associated just to that task listed in a table and ready to check when done. That way you can focus in one Main Task without distractions.

Incomplete Subtasks – To Do

Incomplete Subtasks

This view shows all the incomplete Subtasks in a list with their parent task. Add as many as needed and select the Main Tasks for them.

Completed Main Tasks

Completed Main Tasks

This view shows the completed Main Tasks. When all sub tasks from a main task are completed, the Main Task will appear in this view automatically.

Completed Subtasks

Completed Subtasks

This view shows all the completed Subtasks and the Main Task as reference.

Main Tasks and Subtasks Database

Main Tasks and Subtasks

This is the original complete Tasks and Subtasks database in the default view with no filters.

Download Notion Tasks and Subtasks Template

Sex Life Notion Template

The Sex Life Notion Template and Calendar will help you track your sex life for the complete year.

Track dates, protection, if you want to repeat and how the sex experience was.

The sex progress database will show you the number of sexual encounters you had per month and how well you are doing to enter the hall of fame or shame.

You can enter new experiences, see everything in a Calendar view, your sex progress and a global sex balance per year.

Sex Life Notion Template

Sex Life Notion Dashboard

If you don’t get this template, you will have bad or no sex for 1 year. Get it now to have the best sex in 2021!

Help me getting all Notion users to track their sex life sharing this post!

Download Sex Life Notion Template

Notion Debt Template

This Notion Debt Template will help you understand how screwed you are showing your total debt, how much you will pay during the year and how much the debt will be next year. The idea is to push you to work harder this year or cry.

Debt Totals

This database will store all the main debt information with your debt totals and how much you pay each month to reduce that debt.

Add your debt sources like credit cards, banks, loans or any other debts you have, enter the total debt for each source and fill your monthly payments for this year.

Debt Totals

Reduce Debt

In this database you can add extra payments that will reduce debt more. If during any month you put some extra cash to reduce the debt, just add it here.

Debt Balance

Debt Balance

Understand your total debt, how much you will pay this year and how much you will still have in debt to pay next year. Everything automated after you enter the main information.

Download Notion Debt Template

Notion Headings Template

This Free Notion Headings Template will save you time and that is expensive.

10 colors for each one of the 16 available Notion Headings gives you 160 Blocks ready to duplicate and use in any Notion Dashboard or Page you want.

Just 3 steps.
1- Duplicate a Block.
2- Drag and Drop or Move it to any Page.
3- Enjoy.

Included in Notion Headings Template

Default Space H1
Default Space H2
Default Space H3

Big Space H1
Big Space H2
Big Space H3

Default Text Block
Bold Text Block

H1 Equation
H2 Equation
H3 Equation

Default Callouts
Bold Callouts


Default space Quote
Big space Quote

The Notion Headings Template is completely free, but keep in mind my dog likes to eat. Please consider the fair price :)

Download Notion Headings Template

Events Notion Template

This Events Notion Template will help you as a reminder and to track any recurring events with different time ranges during the years. Events today, events Next week, Events next month or any time range you need. A complete Notion content calendar template.

Perfect for birthdays, anniversaries, subscriptions, medical, pets and any recurring event you can imagine and want to be reminded for. It includes 5 different databases for five main categories that show specific information for each one of them, but you can add as many categories as you need by just duplicating and adjusting any database as needed.

Events Notion Template Databases

Events 7 Days

All databases include formulas that calculate everything automatically and display the relevant information you need in any of the available Notion Views you choose.

Enter the main information and forget about it, the system will tell you upcoming events for all categories during the complete year.


Events Birthdays

Just add the birth date and everything else will be calculated automatically by formulas to show the following.

– Next Birthday Date
– Years Old
– Zodiac Sign
– Generation

You can choose which birthdays to see in any date range you want. Birthdays today, next week, next month or the complete year.


Events Subscriptions

Track your monthly and yearly subscriptions with unitary price, yearly cost and when is the next day you will be charged to pay the bill.


Events Expenses

You may have recurring expenses that does not fit under the Subscriptions category. For example renew Domain names, pay for your Website Hosting or renew an online specific service.

I like to be reminded when I will be charged for this extra expenses and you can also have the unitary price, yearly cost and separate them as monthly or yearly.


Events Clients

If you offer any kind of service that you charge your clients monthly or yearly, you can have the reminders for today, next week or next month and know exactly when the invoices need to be sent.

General Events

Events General

Just the day of the event with no extra information. Wedding Anniversary, Boyfriend and Girlfriend Anniversary, Medical health checks, Pets Vaccines and every single event where you just need to be reminded and see the date.

The possibilities are endless with this Events Notion Template and the included databases. Use it with any Notion View in any way you decide for your recurring events and add as many categories as you want to suit your needs.

Add any view you need in your main Notion Dashboard or pages with any time range you want to be notified. The template includes 30 views ready to be duplicated and dragged to any Notion page.

Buy All in one Events Notion Template